2017-2018 BEC Executive Board Elections and Nominations

Published: February 20th, 2017

Category: Uncategorized

**NOMINATIONS WILL OPEN ON MARCH 13TH AT 7:20PM**

Check back to this page for more information once nominations open!

To nominate yourself or anyone else, please complete the form below (will be opened on March 13th) with the name, position, and a photo of the nominee. Nominations will remain open until 15 minutes prior to the meeting on March 27th at 7:20pm. There is no slating, so each candidate must be nominated for the position(s) they intend to run for. Feel free to contact any current officers with questions, or stop by our office in Weil 215! Position descriptions are located at the bottom of the post.

Elections: Mon. March 27th at 7:20PM in Turlington L011

 


Benton Engineering Council Constitution – Executive Board Descriptions

SECTION A: Qualifications of officers
All members of BEC shall be eligible to serve as officers of the organization provided that:

  • 1. They shall have a minimum 2.5 GPA for all college work completed as of the date of their election, as specified by Student Government guidelines.
  • 2. They will be registered full-time undergraduate, post-baccalaureate or graduate students at the University of Florida for the Fall and Spring semesters of the term of office.
  • 3. They shall be free of any academic and/or conduct probations.
  • 4. The President of BEC may not be a President or Treasurer in another BEC society.
  • 5. The Treasurer of BEC may not be a President or Treasurer in another BEC society.
SECTION B: Duties of the officers
PRESIDENT
The President shall:
  • 1. Have general supervision of the affairs of the BEC and preside at all meetings.
  • 2. See that the other BEC officers perform their duties in accordance with the BEC Constitution and Bylaws.
  • 3. See that standing committees are performing their duties as described in the BEC Bylaws; acts as an exofficio member of these committees.
  • 4. Appoint ad-hoc committees necessary to perform special functions; act as an ex-officio member of these committees.
  • 5. Prepare a written end-of-term report of all BEC activities, which occurred during term of office; submit a copy of this report to the faculty advisors and President-Elect.
  • 6. Be authorized to submit to Student Government proper forms for the allocation of BEC funds for projects, which have been approved by BEC.
  • 7. Maintain active relations with the Board of College Councils Executive Board.
  • 8. Maintain active relations with the Student Body Treasurer.
  • 9. Maintain active relations with corporate sponsors.
  • 10. Maintain active relations with the University of Florida Foundation and the Administration of the College of Engineering.
VICE PRESIDENT OF COMMUNICATIONS
The Vice President of Communications shall:
  • 1. Perform all duties of the President in the event of the President’s absence.
  • 2. Arrange the time and location of all BEC meetings.
  • 3. Maintain electronic copies of the BEC Constitution and Bylaws; make these copies available to BEC members upon request.
  • 4. Create offices or committees whose responsibilities are a subset of the responsibilities of the Vice President of Communications. Appointment to these offices and committees alongside their method of governance is at the discretion of the Vice President of Communications. Approval of the creation of these offices and committees is at the discretion of a majority vote of the BEC Executive Board.
  • 5. Exercise the authority for the final approval of the Corporate Sponsorship Package, as proposed by the Treasurer.
  • 6. Prepare a written end-of-term report of BEC activities conducted through the office of the Vice President of Communications; submit a copy of this report to the incoming Vice President of Communications.
  • 7. Be responsible for maintaining the BEC website, listserv, and other forms of online presence.
  • 8. See that the BEC President performs his or her duties in accordance with the BEC Constitution and Bylaws.
  • 9. Manage corporate relations for non-financial affairs.
VICE PRESIDENT OF PROGRAMS
The Vice President of Programs shall:
  • 1. Perform all duties of the President in the event of the President’s and Vice President of Communication’s absence.
  • 2. Create offices or committees whose responsibilities are a subset of the responsibilities of the Vice President of Programs. Appointment to these offices and committees alongside their method of governance is at the discretion of the Vice President of Programs. Approval of the creation of these offices and committees is at the discretion of a majority vote of the BEC Executive Board.
  • 3. Appoint the directors of BEC special programs and meet with the directors regularly.
  • 4. Fully acquaint the current program directors with programs and objectives
  • 5. Report to the President and general assembly of the status of the BEC programs.
  • 6. Prepare a written end-of-term report of BEC activities conducted through the office of the Vice President of Programs; submit a copy of this report to the President, the President- Elect, and the incoming Vice President of Programs.
  • 7. Appoint a Chair of Campus Outreach and inform the appointee of their respective duties and responsibilities.
TREASURER
The Treasurer shall:
  • 1. Advise the Executive Board and general public of the current financial status of BEC.
  • 2. Act as Board of College Councils (BOCC) Representative for BEC or find a suitable replacement. The BOCC Representative shall:
  • a. Attend all meetings of the BOCC.
  • b. Provide the BEC executive board with minutes of meetings of the BOCC.
  • 3. Fully acquaint the incoming Treasurer and President-Elect with financial activities.
  • 4. Be authorized to submit to Student Government proper forms for the allocation of BEC funds for programming or travel activities.
  • 5. Prepare a written end-of-term report of BEC activities conducted through the office of the Treasurer, include all pertinent recommendations or suggestions that would improve BEC operations; submit this report to the incoming treasurer and President-Elect.
  • 6. Maintain active relations with the Board of College Councils Executive Board.
  • 7. Maintain active relations with the Student Body Treasurer.
  • 8. Maintain active relations with corporate sponsors.
  • 9. Maintain active relations with the University of Florida Foundation Office.
  • 10. Maintain active relations with Student Government and Student Government Finance
  • 11. Maintain active relations with the College of Engineering Student Senators
  • 12. Be authorized to submit the appropriate forms and represent the BEC to the Board of College Councils, the Student Government Budget Committee, and the Student Government Allocations Committee.
  • 13. Create offices or committees whose responsibilities are a subset of the responsibilities of the Treasurer. Appointment to these offices and committees alongside their method of governance is at the discretion of the Treasurer. Approval of the creation of these offices and committees is at the discretion of a majority vote of the BEC Executive Board
SECRETARY
The Secretary shall:
  • 1. Accurately record the minutes of the BEC general body and executive board meetings and coordinate the publication of these minutes to the general public.
  • 2. Take attendance of society members at the beginning and end of each meeting of the BEC and advise the President on the status of the quorum.
  • 3. Maintain a list of all BEC committees and offices and coordinate the publication of this information to the general public.
  • 4. Assist the presiding officer in counting votes during elections.
  • 5. Make available a list of all voting BEC societies who have attended each BEC meeting.
  • 6. Create offices or committees whose responsibilities are a subset of the responsibilities of the Secretary. Appointment to these offices and committees alongside their method of governance is at the discretion of the Secretary. Approval of the creation of these offices and committees is at the discretion of a majority vote of the BEC Executive Board.
  • 7. Report any absences of members to the President of BEC and to the society President of the absentee within one week of the missed meeting and inform the council of any representative missing more than the allotted number of meetings.
  • 8. Execute all BEC correspondence as directed by the President.
  • 9. Send a notice of BEC meeting dates and activities to the faculty advisors, to the Engineering Administration, and to the Board of College Councils.
  • 10. Prepare a written end-of-term report of BEC activities conducted through the office of the Secretary including an attendance record of all participating societies for the previous semesters; submit a copy of this report to the incoming Secretary and President-Elect.